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Tables of Contents for Sams Teach Yourself Act! 2000 in 10 Minutes
Chapter/Section Title
Page #
Page Count
Introduction
xi
Part I Getting ACT! 2000 Up and Running
Getting Started
1
6
Starting ACT! 2000
1
1
Setting Up ACT! 2000
2
3
Exiting
5
2
Creating a New Database
7
5
Creating a New Database
7
1
Entering Your Record Information
8
1
Understanding the ACT! 2000 Window
9
1
Understanding the ACT! 2000 Database
10
2
Part II Managing Contacts with ACT! 2000
Adding Contacts
12
6
Adding a Contact
12
4
Attaching Notes to a Contact
16
1
Saving the Database
17
1
Data-Entry Shortcuts
18
5
Copying Contact Information
18
1
Creating a Default Entry
19
1
Editing the Dropboxes
20
3
Adding Your Own Database Fields
23
6
Displaying Field Attributes
23
2
Changing the Name
25
1
Setting the Field Type and Size
25
2
Setting Other Field Options
27
2
Viewing a Contact Database
29
6
Opening a Database
29
1
Moving from Contact to Contact
30
1
Viewing a Contact List
31
2
Viewing a Different Database Layout
33
1
Sorting Contacts
34
1
Editing Contact Information
35
6
Editing a Contact Record
35
1
Editing a Contact Record in the Contact List
36
1
Copying Contact Data
37
1
Deleting a Contact
37
2
Replacing Data
39
2
Finding a Contact
41
9
Defining a Lookup
41
1
Performing a Simple Lookup
42
2
Viewing All Contacts
44
1
Looking for a Keyword
45
1
Looking Up Data by Example
46
2
Deleting Contacts in a Lookup
48
2
Grouping a Contact
50
7
Defining a Group
50
1
Creating a New Group
50
3
Displaying a Group
53
2
Working with a Group of Records
55
1
Changing the Group Membership
55
2
Creating and Printing Contact Reports
57
6
Printing an Address Book
57
2
Printing Contact Reports
59
3
Printing a Single Contact
62
1
Part III Keeping Time on Your Side with ACT! 2000
Scheduling and Making Calls
63
9
Scheduling Phone Calls
63
3
Making a Call
66
1
Timing a Call
67
2
Clearing a Call
69
1
Viewing a Call History
70
2
Scheduling Meetings and To-Do Activities
72
10
Scheduling a Meeting
72
3
Scheduling a To-Do Activity
75
1
Clearing a Meeting or Activity
76
1
Scheduling a Set of Activities
77
4
Scheduling Tips
81
1
Managing Your Schedule
82
7
Handling Scheduling Conflicts
82
2
Handling Alarms
84
1
Viewing Your Scheduled Activities
85
4
Using the Calendars
89
6
Viewing Calendars
89
2
Printing a Calendar
91
1
Viewing and Printing Activity Reports
92
3
Part IV Using ACT! 2000 as a Communications Tool
Sending Email Messages
95
7
Setting Up ACT! 2000 for Email
95
1
Setting Email Preferences
95
1
Entering Email Information for a Contact
96
1
Creating an Email Message
97
2
Sending the Messages
99
1
Attaching a File or Contact Record to a Message
99
3
Handling Messages
102
5
Receiving and Reviewing Email Messages
102
2
Responding to a Message
104
1
Printing a Message
105
1
Deleting a Message
106
1
Sending a Fax
107
5
Setting Up Your Fax
107
1
Sending a Fax
108
2
Faxing a Report or a Document
110
2
Using ACT! 2000 with the Internet
112
6
Looking Up a Contact on the Internet
112
3
Adding a Contact from the Internet
115
1
Browsing Internet Sites
116
2
Part V Corresponding with ACT! 2000
Creating Documents
118
8
Creating a Document
118
3
Typing Text
121
2
Moving Around the Document
123
1
Saving a Document
124
2
Editing Documents
126
8
Opening a Document
126
1
Selecting Text
127
1
Adding and Deleting Text
128
1
Moving and Copying Text
129
1
Finding and Replacing Text
130
1
Checking Your Spelling
131
3
Formatting and Printing a Document
134
8
Formatting Text
134
2
Formatting Paragraphs
136
2
Formatting Pages
138
2
Printing a Document
140
2
Creating Form Letters
142
6
Defining Mail Merge
142
1
Starting the Mail Merge
143
1
Editing the Mail Merge Template
144
2
Using the Merge Template
146
2
Part VI Keeping House with ACT! 2000
Maintaining Your Database
148
7
Backing Up the Database
148
2
Restoring a Backup
150
1
Protecting Your Database
151
1
Scanning for Duplicate Records
152
1
Purging, Reindexing, and Compressing Your Database
152
3
Using ACT! 2000 for Sales Management
155
9
Noting a Sales Opportunity
155
4
Creating Sales Reports and Graphs
159
5
Customizing ACT! 2000
164
7
Setting Program Preferences
164
2
Creating Macros
166
3
Making More Advanced Changes
169
2
A Linking with Your Handheld Device
171
5
Linking ACT! 2000 with Your Windows CE Device
172
1
Linking ACT! 2000 with Your PalmPilot Device
173
3
Index
176