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Tables of Contents for Information and Image Management
Chapter/Section Title
Page #
Page Count
Preface
ix
PART 1 INTRODUCTION TO RECORDS MANAGEMENT
The Records Management System
2
22
Evolution of Records Management
4
4
Need for Records Management
8
4
The System Concept
12
12
Term Project
23
1
The Records Manager and the Records Management Staff
24
26
Role in the Organization
25
4
Career Paths for Records Management Staff
29
8
The Records Manager
37
13
Director of Records Management and Archival Services
48
2
PART 2 RECORDS EVALUATION
Records Inventory and Analysis
50
24
Planning the Records Management Program
51
4
Records Inventory
55
1
Planning the Records Inventory
55
7
Conducting the Inventory
62
6
Records Analysis
68
6
Records Retention and Legal Considerations
74
26
Goals
76
4
Records Appraisal
80
7
Program Implementation
87
2
Legally Sufficient Records Retention Program
89
11
Records Manager
96
1
Comprehensive Case I
97
3
PART 3 ACTIVE RECORDS
Active Records Management
100
27
Active Records Facilities
101
7
Active Files Organization
108
5
Manual Storage Procedures
113
6
Files Maintenance
119
1
Accessing the Files
120
7
File Clerk
126
1
Indexing Rules and Classification System Selection
127
43
Indexing Rules
129
9
Cross-Referencing Business Records
138
4
Types of Classification Systems
142
14
Uniform Classification System
156
1
Folder Labels
157
2
Criteria for Classification System Selection
159
11
Manual Records Storage and Retrieval
170
30
Selection Criteria
171
5
Manual Storage Equipment
176
8
Mechanical Aids to Manual Storage and Retrieval
184
6
Manual Records Retrieval
190
3
Procedures for Records Retrieval
193
7
Microfiche Supervisor
199
1
Image Technology
200
42
Image Technology
201
6
Microform Procedures and Equipment
207
11
Microimage Storage and Retrieval
218
5
Advantages and Limitations of Microforms Applications
223
2
Planning the Microforms Control Program
225
4
Implementing the Microforms Control Program
229
6
Evaluating the Microforms Control Program
235
7
Vital Records
242
24
Identification of Vital Records
244
5
Methods of Protecting Vital Records
249
3
Vital Records Transfer and Storage Procedures
252
4
Electronic Vital Records Protection
256
3
Vital Records Protection Manual
259
7
Records Administration Supervisor
263
1
Comprehensive Case II
264
2
PART 4 INACTIVE RECORDS
Inactive Records Management
266
33
Purposes of Records Centers
267
2
Records Center Facilities
269
3
Site Location
272
4
Space Utilization
276
8
Records Transfer
284
4
Records Charge-Out and Follow-Up
288
2
Records Destruction
290
9
Records Center Supervisor
298
1
Archives Management
299
25
History of Archives
300
1
Types of Archives
301
1
The Archives Profession
302
1
Purposes of Archives
303
3
Approaches to Archival Management
306
1
Records Appraisal
307
3
Responsibility for Archives Management
310
2
Archives Storage
312
6
Access to and Security of Archival Records
318
6
Archivist
322
2
PART 5 RECORDS CREATION AND CONTROL
Correspondence, Directives, and Copy Management
324
32
Correspondence Management
325
8
Directives Management
333
11
Copy Management
344
12
Forms and Reports Management
356
36
Processing Information with Forms
358
1
Establishing a Forms Management Program
359
6
Forms Design
365
10
Processing Information with Reports
375
1
Establishing Reports Management
376
10
Using Computer Technology
386
6
Central Forms Coordinator
391
1
Automated Information Systems and Related Technology
392
35
Overview of Integrated Information System
394
5
Originating Subsystem
399
2
Processing Subsystem
401
4
Communication Subsystem
405
6
Storage Subsystem
411
2
Automated Operation and Retrieval
413
5
Organizing Magnetic Files
418
3
Records Management in the Integrated Information System
421
6
Computer-Based Records Management Systems (CBRMS)
427
21
History of Computers
428
3
What Is a Database?
431
1
Data Hierarchy of a Database
431
1
Types of Database Organization
432
3
Database Management System Software
435
1
Functions of a Database Management System
436
3
Computer-based Records Management Systems
439
9
Project Administrator
445
1
Comprehensive Case III
446
2
PART 6 ADMINISTERING RECORDS MANAGEMENT PROGRAMS
Records Control---Audits and Reports
448
29
The Controlling Process
450
3
Responsibilities for Records Control
453
4
Auditing the Records Management System
457
11
Reporting the Findings
468
9
Records Security
477
19
Need for Content Security
478
3
Security Management
481
2
Area and Facility Access
483
5
Equipment Access
488
1
Information and Records Access
489
7
Records Disaster Prevention and Recovery
496
30
Records Disaster Prevention and Recovery Planning
497
9
Disaster Prevention Methods
506
7
Disaster Recovery Methods
513
13
Disaster Planning, Preparedness, and Recovery Coordinator
525
1
Records Management Manual
526
23
Need for Records Management Manual
527
3
Preparation
530
12
Distribution and Maintenance
542
7
Comprehensive Case IV
548
1
APPENDIX CASE STUDIES: SPECIALIZED APPLICATIONS
549
16
Optical Laser Filing System
550
2
Environmental and Health and Safety Records Management
552
6
Nuclear Information Management
558
3
South Carolina Electric and Gas Company
561
4
Glossary
565
12
Index
577